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Glendale, AZ - Purchasing
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Purchasing - Bid Opportunities

Notice is hereby given that the City of Glendale, Arizona, will receive proposals/bids for furnishing the following (click on the number or title to download the document):

Questions may be directed to the Materials Management Office.


  • CLICK HERE for the Engineering Department's solicitations for architectural, engineering and construction. Solicitations are posted in the Glendale Star and City Clerk's public notices page every Thursday.

  • For a list of bid opportunities that may not be posted here, please visit our Public Notices page - click here to go there now.

City of Glendale Bid Opportunities

Please note that the forms below require an updated web browser and an updated version of Adobe Flash Player.

RFQ 16-52

SALE & REMOVAL OF MITSUBISHI ELECTRIC DATA DISPLAY CUBES
The City of Glendale has a desire to sell twelve (12) Mitsubishi Electric Data Display Cubes (Display Cubes). The buyer of the items shall pickup and remove from the City’s Warehouse located at 6210 West Myrtle, Building N, Glendale, Arizona 85301.

Due

BID DUE DATE AND TIME: JUNE 29, 2016 AT 3:00 PM LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301


   
IFB 16-49

INDUSTRIAL FORKLIFTS
The City of Glendale intends to establish a term contract with qualified firm(s) to purchase industrial forklifts for the City’s Materials Recovery (Recycling) Facility. The resulting agreement shall be for the purchase and delivery of the industrial forklifts as per specifications. Contractor’s pricing shall include, but not limited to, all equipment, delivery, labor, materials, supplies, licenses, fees, insurance, warranty, profit and any other associated direct or indirect costs (except sales tax).

Due

BID DUE DATE AND TIME: MAY 26, 2016 AT 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301


   
RFQ 16-51

SALE AND REMOVAL OF TWO LANDFILL TRUCK SCALES
As part of the planned upgrade of the City’s Landfill facility, the City of Glendale, Arizona, offers two Landfill Truck Scales for sale. The Truck Scales are located at the City of Glendale Landfill, 11480 West Glendale Avenue, Glendale, Arizona. The Truck Scales are offered for sale “As Is and Where Is”.

Due

BID DUE DATE AND TIME: MAY 16, 2016 AT 5:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301


   
RFQ 16-50

SALE AND REMOVAL OF ONE MOBILE MODULAR TRAILER
As part of the planned upgrade of the City’s Landfill facility, the City of Glendale, Arizona, offers one mobile modular trailer for sale. The trailer is located at the City of Glendale Landfill, 11480 West Glendale Avenue, Glendale, Arizona. The mobile modular trailer is offered for sale “As Is and Where Is”.

Due

BID DUE DATE AND TIME: MAY 16, 2016 AT 5:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301


   
RFP 16-43

BUS STOP TRASH PICKUP SERVICES
The City of Glendale, Arizona Transit Division invites sealed proposals to establish a term contract from qualified firms experienced in public bus stop trash pickup services.
The resulting agreement shall be to provide routine maintenance service and trash pickup of all areas within the specifications. Offerors’ pricing shall include, but is not limited to labor, equipment tools, materials, supplies, travel expenses, freight, licenses, fees, insurance, profit, and any other associated direct or indirect costs (except sales taxes) necessary to provide a safe, clean and attractive passenger environment. This solicitation and subsequent contract is for trash pickup only. Repair and power washing services are not part of this contract.

Due

BID DUE DATE AND TIME: MAY 9, 2016 AT 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301


   
RFP 16-45

EMPLOYEE BENEFITS CONSULTING SERVICES
The City of Glendale invites proposals for general Employee Benefits Consulting Services. The City is seeking a qualified consultant who will provide general benefits consulting expertise to include but not limited to multi-year strategic planning, financial analysis, strategic analysis of medical and pharmacy plan design changes, modeling contribution strategies for active employees and retirees, wellness strategies, negotiating and implementing the best coverage and cost for selective employee benefit programs to include, Health, Dental, Vision, Life and Ancillary/Voluntary benefits, provide guidance to remain in compliance with the Patient Protection and Affordable Care Act, monitoring contracts to ensure contract compliance, analyzing claims history and insurance utilization at least quarterly, assisting with design of employee benefits communications and may participate in Benefit Fairs and annual enrollment processes, evaluate various insurance products submitted for consideration by insurance carriers, assist in compliance in legislative updates, FMLA regulations, may assist with employee communications and open enrollment communications and provide a key contact person to be available to answer questions and resolve issues that arise during the year regarding employee benefits, contract administration and service provisions.. As needed, the consultant would also assist in the preparation of Requests for Proposals soliciting benefits providers.


Due

BID DUE DATE AND TIME: MAY 24, 2016 BEFORE 2:00 PM (local time)
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE:  THURSDAY APRIL 28, 2016 AT 1:30 PM
Location: City of Glendale 5850 W. Glendale Avenue Municipal Building, Third Floor, Conference Room 3A, Glendale, AZ 85301 – Attendance is optional


   
RFP 16-42

TECHNICAL RECRUITING & STAFFING 
The City of Glendale (City) is soliciting Requests for Proposals from qualified firms or individuals (Recruiter/Contractor) to provide technical recruiting and staffing services as described within this solicitation.  The goal of the City is to have a group of qualified firms that specialize in technical recruiting and staffing. All shall be capable of providing a selection of candidates who are qualified in a variety of information technology positions on an as-needed basis.


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: MAY 3, 2016 BEFORE 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE:  THURSDAY APRIL 21, 2016 AT 2:00 PM
The pre-offer conference will be held at City of Glendale, 5850 W. Glendale Avenue – Municipal Building, Third Floor, Conference Room 3A, Glendale, AZ 85301. Attendance is not required.


   
RFP 16-44

RETIREE BILLING SERVICES – THIRD PARTY ADMINISTRATOR
The City of Glendale, Arizona Human Resources Department, invites
proposals from your company for Third Party Administration of Retiree Billing
Services. Our objective is to ensure accurate retiree billing, premium collection from
various sources, and accurate premium payment and reporting plus reconciliation
of premium collected with billing for various benefit providers.


Due

BID DUE DATE AND TIME: APRIL 28, 2016 BEFORE 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

   
IFB 16-02

ELECTRICAL PARTS & RELATED SUPPLIES
The City of Glendale, Arizona (City), is requesting bids from qualified vendors for electrical parts and related supplies. It is the intent of City to potentially make multiple contract awards to ensure availability of supplies. The City may make awards by item, group of items, or an all or none basis. The grouping of items and/or multiple vendor awards shall be determined by the City based upon factors such as item similarity, location, administrative efficiency, or other considerations in the best interest of the City.
Throughout the term of this contract, the City reserves the right to add, revise or make changes to the specifications to best serve the needs of the City.


The City reserves the right to add, revise or make changes to the specifications to best serve the needs of the City.

Attachment 1 Attachment 1 - Bidder Schedule
Due

BID DUE DATE AND TIME: APRIL 12, 2016 BEFORE 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-BID CONFERENCE:  MARCH 29, 2016 AT 1:00 P.M. LOCAL TIME
The pre-bid conference will be held at City of Glendale, 5850 W. Glendale Avenue, Municipal Building, 3rd Floor, Room 3B, Glendale, AZ 85301. Attendance is not required.

   
RFP 16-37

DEVELOPED & UNDEVELOPED RIGHT-OF-WAY LANDSCAPE MAINTENANCE
The City of Glendale has maintenance and operations responsibilities for developed and
undeveloped Right-of-Way (ROW) areas throughout the city. The responsibilities include decomposed granite, plants, irrigation, herbicide, insecticide, weed control and litter. The City is soliciting proposals from qualified individuals to provide landscape maintenance services described herein. The primary emphasis of the solicitation is to implement and ensure the city has a quality landscaping maintenance program provided by one or more experienced and qualified Contractor(s). Services shall be for ongoing needs.

Exhibit A&B Exhibit A&B
Exhibit C&D Exhibit C&D
Exhibit E Exhibit E
Due

BID DUE DATE AND TIME:   Tuesday, April 5, 2016 BEFORE 2:00 PM LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE: Tuesday, March 15, 2016 AT 1:00 PM
Field Operations Conference Room, Building A
6210 W. Myrtle Avenue, Glendale, AZ 85301
Attendance is Optional

   
RFP 16-34

CITYWIDE E-PROCUREMENT SYSTEM
The City of Glendale, Arizona Materials Management Division invites sealed proposals from qualified firms to provide professional services for a cloud-based, E-Procurement software system (“System”). Electronic procurement (E-procurement) is the use of electronic tools and systems to increase efficiency and reduce costs during each state of the purchasing process. The City’s objective is to acquire an enterprise-wide procurement system that is the center of all procurement activities and information for all City departments.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME:   March 30, 2016, AT 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-PROPOSAL CONFERENCE: March 9, 2016 at 10:00am (LOCAL TIME)
City of Glendale Municipal Building
5850 W. Glendale Avenue, Third Floor Conference Room 3A
Glendale, AZ  85301   

   
RFP 16-32

SECURITY GUARD SERVICES
The City of Glendale Police Department is soliciting Requests for Proposals from
qualified firms to provide unarmed security guard services at specified City-wide locations, 24 hours a day, seven days a week including City holidays, and inclusive of all management, organization, training, operation, supervision, labor, equipment, materials, transportation and supplies as described within this solicitation.

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME:   MARCH 15, 2016, 2:00pm (LOCAL TIME)
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301  
                                            
PRE-OFFER CONFERENCE (Attendance is Optional): FEBRUARY 25, 2016, 10:00am (LOCAL TIME)

The pre-offer conference will be held at
City of Glendale, 5850 W.Glendale Avenue– Municipal Building, Third Floor,Conference Room 3A, Glendale, AZ 85301

   
RFP 16-19

PEOPLESOFT REPLACEMENT CONSULTANT
Since 1995, the City has been utilizing PeopleSoft for HCM and Financials and is looking to replace the system with a more agile and easier to manage system that better meets the needs of the organization. The City is soliciting proposals from qualified and experienced Contractor’s to provide consulting services related to the procurement and optionally, manage the implementation of an Enterprise Resource Planning (ERP) application.

Pre-Offer Room Change Pre-Offer Room Change
Addendum
No. 2
Addendum No. 2
Due

BID DUE DATE AND TIME:   MARCH 10, 2016, 2:00pm (LOCAL TIME)
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301  
                                            
PRE-OFFER CONFERENCE: 
FEBRUARY 18, 2016 AT 2:00 PM
The pre-offer conference will be held at City of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor, Conference Room 3A, Glendale AZ 85301. Attendance is not required but recommended.

   
RFP 16-07 ELECTRONIC PERMITTING AND PLAN REVIEW SYSTEM (EPRS)
The purpose of this RFP is to solicit proposals for the purchase and implementation of an Electronic Permitting and Plan Review System (EPRS) The City prefers a system that is available Commercial Off the Shelf (COTS). The chosen system should be in use by other municipalities, agencies, or businesses of similar size and complexity. The City desires, to the greatest extent possible, to procure a system that allows interfacing with third party software, and is easily configurable with minimal use of Contractor resources.
Due

BID DUE DATE AND TIME:   DECEMBER 15, 2015, 2:00 PM Local Time
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301  
                                            
PRE-OFFER CONFERENCE: DECEMBER 1, 2015 AT 1:00 PM Local Time
                                                     Municipal Building, HR Training Room, Basement Level

                                                     5850 W. Glendale Avenue
                                                     Glendale, AZ 85301
                                                     Attendance is not mandatory
but recommended                                               

   


 
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