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Glendale, AZ - Purchasing
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Purchasing - Bid Opportunities

Notice is hereby given that the City of Glendale, Arizona, will receive proposals/bids for furnishing the following (click on the number or title to download the document):

Questions may be directed to the Materials Management Office.


  • CLICK HERE for the Engineering Department's solicitations for architectural, engineering and construction. Solicitations are posted in the Glendale Star and City Clerk's public notices page every Thursday.

  • For a list of bid opportunities that may not be posted here, please visit our Public Notices page - click here to go there now.

City of Glendale Bid Opportunities

Please note that the forms below require an updated web browser and an updated version of Adobe Flash Player.

RFP 17-31

DUPLICATING AND MAIL SERVICES
The city of Glendale (City) is soliciting Requests for Proposals from qualified firms to provide duplication and mailing distribution services.  The City currently has over two hundred seventy-seven thousand (277,000) mail distributions made annually.  The City also requires over 470,000 impressions annually.

The City is looking for on-site service for all mail services and off-site service for all duplicating services.  There is nine hundred (900) square feet available in the sub-basement of City Hall for a Contractor to establish as an operations area for mail service. 


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: FEBRUARY 24, 2017 AT 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 


   
IFB 16-46

ROAD MATERIALS
The City of Glendale, Arizona (“City”) intends to establish a term contract with qualified
firm(s) to provide road materials, including but not limited to, asphalt, asphalt millings,
aggregates and sand. Asphalt and aggregate materials are used in resurfacing, repairing and maintaining City streets, alleys, walkways, parking lots, etc. The resultant contract may be used as needed by various City departments and divisions including, but not limited to, Field Operations, Transportation, Facilities, Engineering, Water Services, Community Housing, Parks, Recreation and Neighborhood Services.


Due

BID DUE DATE AND TIME: FEBRUARY 24, 2017 AT 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 


   
RFI 1-27-17

PROCUREMENT OPTIONS FOR DECORATIVE PEDESTRIAN LUMINAIRES
THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes by the City of Glendale, Arizona. This does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. The information provided in the RFI is subject to change and is not binding on the City. This does not commit the City to contract for any supply or service whatsoever. The City may seek proposals in the future. However, at this time, the City will not accept unsolicited proposals. Respondents are advised that the City will not pay for any information or administrative costs incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the interested vendor’s expense. Not responding to this RFI does not preclude any company’s participation in any future RFP, if any, is issued by the City.

The City of Glendale is seeking information regarding procurement options for decorative pedestrian luminaires. The City has approximately 800 decorative pedestrian lights in the downtown Glendale area, which is a historic residential district with properties on the National Register of Historic Places. Products must use LED technology, be ROAM-compatible so these lights can be remotely monitored through the City’s existing street light monitoring system, and have demonstrated successful performance in climate similar to Glendale’s. Electrical supply for these lights range from 120v to 277v power supply. The City is interested in knowing of historic neighborhoods or districts where the Vendor’s most recent or best-selling decorative pedestrian post top lights have been installed and to receive a sample which may be temporarily installed for observation and feedback. Installation and later removal would be performed by a professional City-approved contractor. The product sample would be provided at no cost to the City and may be reclaimed by the vendor at the conclusion of the temporary installation period. Vendors should provide a list of these locations and the types of luminaires installed, if available, and the manufacturer’s specifications of their recommended product including photometric cut sheets.

 

Due

BID DUE DATE AND TIME: FEBRUARY 17, 2017 AT 5:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 

 


   
RFP 17-27

REMOVAL AND RECYCLING OF SCRAP METAL
The City of Glendale (City) is soliciting Requests for Proposals from qualified firms (Contractor) to provide for the removal and sale of all scrap metals in accordance with the provisions and specifications set forth in this request for proposal. The following service collection sites exists at this time. The City reserves the right to add or remove collection sites when it is in the best interest of the City.

 


Addendum No.1 Addendum No.1
Due

BID DUE DATE AND TIME: February 16, 2017, 2:00 pm local time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE: January 31, 2017 AT 2:00 PM local time
The pre-offer conference will be held at city of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor,Conference Room 3A, Glendale, AZ 85301.
Attendance is not required.

 


   
RFP 17-24

ARMORED CAR SERVICES
The city of Glendale (City) is soliciting Requests for Proposals from a qualified firm (Contractor) to provide armored car services in accordance with this Request for Proposals (RFP). The services performed under this resultant contract shall include all services, labor, materials, transportation, fuel costs, and equipment necessary to perform the work described herein.

Contractor shall pick-up and transport cash and check receipts from revenue generating City facilities for deposit to the City’s bank. At the present, the City anticipates having 7 pickup locations with pickup ranging from 2 to 5 times per week as per Table 1.2.1. The daily pick-up’s referred to in this RFP do not include the days observed as “holidays” as determined by the City. The Landfill location requires change order delivery six (6) times per week and City Hall location requires change order delivery two (2) times per week.

 


Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Due

BID DUE DATE AND TIME: February 23, 2017, 2:00 PM LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE: February 9, 2017 AT 11:00 AM LOCAL TIME
The pre-offer conference will be held at city of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor, Conference Room 3A, Glendale, AZ 85301.
Attendance is not required.

 


   
RFP 17-10

CITYWIDE STREETLIGHT MONITORING SERVICES
The City of Glendale, Arizona (“City”) Engineering Division invites sealed proposals from qualified vendors to provide streetlight monitoring services for streetlights located throughout the City.


The intent of this solicitation is to select a contractor to install and activate a remote streetlight monitoring photocontrol device on each streetlight luminaire located in the City. The Contractor shall assume full responsibility for the procurement and installation of the streetlight remote monitoring system and their components. Also, ongoing streetlight data management and storage and a web-based customer portal application shall be provided throughout the term of this contract.


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: March 6, 2017 at 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 


   
RSOQ
17-26

AUTO BODY REPAIR AND PAINTING SERVICES (SUPPLEMENTAL)
The City of Glendale, Arizona (“City”) Fleet Management Division invites sealed Technical Qualifications from qualified vendors to perform miscellaneous auto body repairs and painting services on various vehicles owned by the City of Glendale. This is to supplement the City’s qualified vendors list to adequately meet the Fleet Management Division’s need for vehicle body repair and painting services.


The Fleet Management Division provides fleet and equipment services for all City vehicles and equipment. However, to streamline its operations, the Division seeks contractors to provide auto body repair and painting services to City vehicles on an “as needed” basis.


Due

BID DUE DATE AND TIME: January 27, 2017 at 2:00 PM Local Time
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 


   
RFP 17-09

TELEPHONE SYSTEM MAINTENANCE PROVIDER
The City of Glendale (City) invites responses from qualified Value-Added Reseller(s) (VAR(s)) to provide telephone maintenance and support services, for the City’s physical, virtual, analog and digital telephone systems. These City-owned systems are installed within the City limits of Glendale.

The specific types of services requested for the solicitation include telephone sales, support, maintenance, upgrades, enhancements, project management, training and other functions related to maintaining and expanding the citywide telephone and telephone related services.


Addendum No. 1 Addendum No. 1
Addendum No. 2 Addendum No. 2
Due

BID DUE DATE AND TIME: FEBRUARY 14, 2017 AT 2:00 PM LOCAL TIME
                                                      City of Glendale
                                                      Attn: Procurement Division
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE: JANUARY 17, 2017 AT 2:00 PM
The pre-offer conference will be held at city of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor,Conference Room 3A, Glendale, AZ 85301
Attendance is not required.


   
RFP 17-03

WATER MANAGEMENT SOLUTIONS & ON-GOING SPRINKLER IRRIGATION INFRASTRUCTURE REPAIR & MAINTENANCE
The City of Glendale (“City”) is soliciting Requests for Proposals from qualified
companies to provide landscape water management and solutions services along with
irrigation systems repair and maintenance. All work specified shall be completed under
the direction and satisfaction of the Public Facilities, Recreation & Special Events
Department “Parks”.


Addendum No. 1 Addendum No.1
Addendum No.2

Addendum No.2 - Price Sheet
Addendum No.2

Addendum No.2 - Price Sheet
Due

BID DUE DATE AND TIME:  JANUARY 12, 2017, 2:00 PM LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE:  DECEMBER 8, 2016 AT 10:00 AM
The pre-offer conference at the Public Works Conference Room, 6210 W. Myrtle Avenue, Glendale, AZ 85301


   
RFP 17-16

GLENDALE @ PLAY MAGAZINE - DESIGN & PRINTING SERVICES
The City of Glendale (“City”) is soliciting Requests for Proposals from qualified firms to design, print, mail and distribute the City’s Glendale @ Play magazine.
The Glendale @ Play magazine is a listing of parks and recreation special interest classes, special events, and tourism activities happening throughout the city. The magazine will be published approximately every four months, or 3 times annually and distributed to residents and the community. The City will be responsible for all postage and distribution costs at the prevailing U.S. Postal Service bulk mailing rates.


Due

BID DUE DATE AND TIME:  DECEMBER 15, 2016, 2:00pm local time
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 


   
RFP 17-06

LIBRARY PRINT MATERIALS AND AUTHORITY CONTROL
The city of Glendale Public Library, invites sealed proposals for the
purchase and delivery of library materials and authority control for the fiscal year
2017/2018. Internet products, audiovisual media and periodicals such as magazines
and journals are NOT part of this solicitation. The library may establish agreements with multiple Offerors for the purchase and/or leasing or renting of all formats of print library materials for use in a public library setting, including cataloging and physical processing, and delivery of the materials,on an “as required” basis. As well as selecting a vendor for Authority Control.


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME:  JANUARY 11, 2017, 2:00 PM Local Time
                                                      City of Glendale
                                                      Procurement
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

 


   
RFP 17-05

ERP SOLUTION AND IMPLEMENTATION SERVICES
The City is planning to replace its current software system environment that supports various business processes with an Enterprise Resource Planning (ERP) Software Solution. This Request for Proposals (RFP) is intended to solicit proposals from qualified proposers capable of satisfying the City of Glendale, Arizona’s need for software and professional services to implement an Enterprise Resource Planning (ERP) Software Solution.


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME:  December 9, 2016 at 2:00 pm (Mountain Time)
                                                      Attn: Connie Schneider, C.P.M.
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE:  November 10, 2016 at 2:00 P.M. (Mountain Time)
The pre-offer conference will be held at City of Glendale, Water Services Department, Conference Room C located at 7070 W Northern Avenue, Glendale, AZ 85303
The pre-offer conference will also be available via tele-conferencing. Vendors that are interested in participating in the Pre-Offer Tele-Conference shall contact the City in writing using the information contained in Table 02 (Point of Contact) to request the teleconference information.


   
RFP 17-17

BANKING SERVICES
The City of Glendale, Arizona (City) is soliciting proposals from qualified financial institution(s), (“Contractor(s)”) to provide banking services. The City is open to awarding multiple contracts for the services stated herein to achieve the best products and services that are in the best interest of the City. The scope of services includes, but is not limited to the following services:
• General banking services
• Depository and vault services
• Return Item processing
• Transaction research
• Daily and monthly reporting by both paper and electronic methods
• ACH processing
• Wire transfer services
• Check processing
• Account reconciliation and maintenance
• Online banking services
• Prepaid debit cards
• Merchant card processing services
• Custody services
• Procurement card services
• Accounts payable card and virtual card programs
• Other banking services as needed

Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: November 3, 2016 at 4:00 p.m. Local Time
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-PROPOSAL CONFERENCE:  October 18, 2016 at 2:00 p.m. Local Time
The pre-offer conference will be held at City of Glendale, 5850 W. Glendale Avenue– Municipal Building, Third Floor, Conference Room 3A, Glendale, AZ 85301
Attendance is not required.


   
IFB 17-15

LARGE WATER METERS & PARTS
The City of Glendale, Arizona (City), is requesting bids from qualified vendors for the purchase of large water meters and replacements parts on an “as needed” basis throughout the term of the resulting contract. Throughout the term of this contract, the City reserves the right to add, revise or make changes to the specifications to best serve the needs of the City.


Addendum No. 1 Addendum No. 1
Due

BID DUE DATE AND TIME: OCTOBER 11, 2016 BEFORE 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-BID CONFERENCE:  OCTOBER 4, 2016 AT 2:00 PM, The non-mandatory pre-bid conference will be held at 5850 W Glendale Avenue, Glendale, AZ 85301. Conference Room 3A.


   
RFP 17-12

URBAN FARMING AND COMMUNITY GARDEN LAND LEASE
The City of Glendale Recreation and Administration Division is soliciting
Requests for Proposals from qualified firms or individuals interested in leasing City
owned property for farming and gardening purposes, as described within this solicitation.
The Properties currently hold an agricultural (A-1) zoning designation and is to be used
solely for agricultural and related purposes.


Due

BID DUE DATE AND TIME:  OCTOBER 4, 2016, 2:00 P.M. LOCAL TIME
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301

PRE-OFFER CONFERENCE:  SEPTEMBER 20, 2016 at 10:30 AM Local Time
The pre-offer conference will be held at Glendale Heroes Regional Park Ramada Complex, 8100 West Bethany Home Road, Glendale, AZ 85303. Attendance is optional.


   
RFP 16-07 ELECTRONIC PERMITTING AND PLAN REVIEW SYSTEM (EPRS)
The purpose of this RFP is to solicit proposals for the purchase and implementation of an Electronic Permitting and Plan Review System (EPRS) The City prefers a system that is available Commercial Off the Shelf (COTS). The chosen system should be in use by other municipalities, agencies, or businesses of similar size and complexity. The City desires, to the greatest extent possible, to procure a system that allows interfacing with third party software, and is easily configurable with minimal use of Contractor resources.
Due

BID DUE DATE AND TIME:   DECEMBER 15, 2015, 2:00 PM Local Time
                                                      City of Glendale
                                                      Materials Management
                                                      5850 W. Glendale Ave., Suite 317
                                                      Glendale, AZ 85301  
                                            
PRE-OFFER CONFERENCE: DECEMBER 1, 2015 AT 1:00 PM Local Time
                                                     Municipal Building, HR Training Room, Basement Level

                                                     5850 W. Glendale Avenue
                                                     Glendale, AZ 85301
                                                     Attendance is not mandatory
but recommended                                               

   


 
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