Procurement Credit Card Program

The Preferred Small Purchase Method

The purchase card is a fast, controlled process for small dollar purchases. Paperwork is sharply reduced and purchases can be made in person, by telephone, fax, Internet and mail.

Department heads approve cardholders and their card control limits.  Purchase authority and responsibility are delegated to City staff within the automated controls.

The following information is designed to assist the cardholder, their supervisor, and all others in understanding the policies, rules and procedures associated with the purchase card program.

Please Note: 

When placing orders, be aware that you have both a billing address and a shipping address.  The billing address is 5850 West Glendale Avenue, Suite 317 or 302.  This is only for administrative purposes – this address cannot accept your deliveries.  Make sure complete shipping instructions to your location are given when placing orders.  Confirm with the merchant the correct department name and delivery location and make sure this information appears on all shipping documents.

Reporting Lost or Stolen Cards and Fraudulent Activity

It is the cardholder’s responsibility to report lost or stolen cards and fraudulent activity immediately to JP Morgan Chase. The city may be held responsible for any and all purchases made until the card is reported missing or the fraudulent activity is reported.

To report a lost or stolen card the cardholder shall immediately:

Cindy Burmeister

Primary P-Card Administrator

623-930-2859



REPORTING CYCLE DATES
2024
Month From Date To Date
January
12/14/23 1/15/2024
February 1/16/2024 2/13/2024
March 2/14/2024 3/13/2024
April 3/14/2024 4/15/2024
May 4/16/2024 5/13/2024
June 5/14/2024 6/13/2024
July 6/14/2024 7/15/2024
August 7/16/2024 8/13/2024
September 8/14/2024 9/13/2024
October 9/14/2024 10/14/2024
November 10/15/2024 11/13/2024
December 11/14/2024 12/13/2024

JPMorgan Chase Smartdata

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