Field Operations Department Policy - Vehicle Utilization 

Policy:
All city vehicles will operate a minimum of 3,000 miles annually, and those not meeting the minimum mileage requirement will require management approval or be subject to reassignment.

Process:
In order to evaluate fleet utilization, an annual review will be conducted by Fleet Management during the month of March. The Fleet Analysis & Acquisitions Supervisor will provide the Fleet Management Superintendent with a detailed report listing all City vehicles that have been driven less than 3,000 miles during the preceding 12-month period. The utilization report will be provided to the Fleet Superintendent by the sixth working day of March annually.

The underutilized vehicle report will be in an Excel format listing each underutilized vehicle, by vehicle number, year, make, model, current mileage and previous year-to-date mileage subtotaled by department and/or division.

Upon receipt of the underutilized vehicle report, the Fleet Superintendent will review the report and notify each department director, or designee, of the underutilized vehicle(s) in their respective departments. Prior to June 30 of each year, all vehicles driving less than the 3,000 mile minimum requirement will be discussed, and without a valid business reason for the current assignment, may be subject to reassignment.

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