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Glendale, AZ
Request for Proposal
Notice is hereby given that the City of Glendale, Arizona, will receive proposals for furnishing the following:

OFFER DUE: OCTOBER 11, 2018, 2:00 PM Local Time
Glendale City Hall, 5850 W. Glendale Avenue, Suite 317, 3rd Floor, Engineering Service Counter, Glendale, Arizona 85301

SEPTEMBER 20, 2018 AT 5:00 PM Local Time
Glendale City Court, 5711 W. Glendale Avenue, Glendale, Arizona 85301
Attendance is Mandatory



The Glendale City Court (Court) seeks to update the existing digital recording capabilities of the Court and broaden access to the digital record for the benefit of the judiciary, Court staff, the legal community, and members of the general public. The existing system is out dated with mismatched patchwork solutions that barely meet the minimum standards for the judicial branch. The selected contractor shall design, install and maintain a system of integrated technologies compatible with Windows 10 and SQL Server 2016. The court requires the contractor to meet or exceed the standards for Digital Recordings of Court Proceedings as outlined in the Arizona Code of Judicial Administration ACJA §1-602 (Appendix B). Uniformity and ease of operation are essential to any proposed solution as staff frequently work in different courtrooms but must be able to record the proceeding without having to learn new processes for each courtroom.

The City would propose an initial 1-year contract with the option for four (4) additional 1-year renewals based on performance.

The proposal document is available at the office of the Materials Manager, 5850 W Glendale Avenue, Glendale, AZ, 85301, Glendale, Arizona, or can be downloaded from this web site. Each quote shall be in accordance with the specifications and instructions contained therein.

Each proposal shall be sealed, identified and received on or before the due date and time listed above.  Proposals shall be delivered to the Engineering Department’s front counter located on the third floor of City Hall,  5850 W Glendale Avenue, Glendale, AZ, 85301.

The City of Glendale reserves the right to accept or reject any or all proposals and to waive informalities.

If you wish to download the proposal document, please complete the proposer registration form below. It is used by the Materials Management office to log your interest in this and future opportunities and to inform you of any addendums, changes or corrections. Fields with * are required.

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